Conference Room

Our Conference Room

A conference room is a necessary component of any office. They not only offer a place for valuable meetings and conversations but they are frequently used for teamwork and brainstorming as well. Additionally, using conference rooms is a terrific approach to guarantee that everyone is on the same page and has an opportunity to share their thoughts. Presentations, training sessions, and other crucial meetings can be held in conference rooms. They ensure that everyone feels at ease and can concentrate on the subject while fostering a professional environment.

Eligibility Criteria

The HCCF Conference Room is available for use by non-profit organizations serving Harrison County for regular board meetings, presentations or staff training. The meeting room is equipped with a television, video projector, projection screen, Wi-Fi, and other amenities available for your use. The conference room, can accommodate about 60 attendees in a theater seating arrangement, and has a kitchenette.

All room reservations will be considered tentative until confirmed by HCCF staff, even if you have previously used our space.

Hours of Use

The room may be utilized during and after normal HCCF business hours, weekends or holidays.


In order to reserve the room, a Conference Room Use Policy and Agreement must be read and signed prior to the event. The Conference Room Use Policy and Agreement may be obtained by clicking on the following link: 2024 Conference Room Policy & Agreement.


Food and refreshments may be brought into the facility. Food may be consumed in the conference room, however; food service or set-up must remain in the kitchen.

Reservation Cancellation

The Point of Contact will be responsible for contacting the HCCF staff as soon as possible in the event a meeting is canceled and/or the room is no longer needed for the date/time previously scheduled

Guest Parking

Parking in the first 2 spaces on each side of the ramp is reserved for individuals that are handicapped or individuals doing foundation business.


The HCCF building is a smoke-free facility.

Host Responsibilities

As a host organization, please inform your guests of the non-smoking policies and locations of the parking areas before your event. We expect that you will notify HCCF staff if there are spills of any kind in our facility, restrooms that need attention, or anything else you see that needs our immediate attention. If these requirements are not honored, the Foundation does not guarantee that your reservation requests will be accepted in the future.

Organizations wishing to utilize the facility must be in good standing with the IRS and be current with their home state annual reports. HCCF staff will be able to verify.

For more information, contact Sarah Travis, Office Manager at, or by calling (812) 738-6668.


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